Company Manager & Casting Coordinator
Position Overview: Provide communications and operational support for the artistic activities of the theatre. This hourly part-time (up to 20 hours per week) position reports to both the Executive and Artistic directors. It works closely with all departments, with particular focus on company management involving artistic and technical staff, and assistance to the Artistic Director with casting and the execution of special events.
- Execute company management duties, serving as main point of contact for the companies of all productions/events including Mainstage, Porchlight Revisits, New Faces Sing Broadway and other performance-related events
Create/maintain folders on drive to collect all information/resources for each production; manage access
Create individualized welcome/info packet and attend Meet & Greets in person to review policies
Execute and ensure timely return of all artist and technician agreements/contracts and other paperwork
Distribute rehearsal materials in an efficient and trackable manner; make additional copies of materials as needed; collect materials and return per deadlines
Maintain online Contract Log with accurate info on payment amounts/dates, contact info, and scheduled absences
Create production Contact Sheets and share among all company members at appropriate times; keep active Contact Sheets updated
Ensure bios and headshots are received and shared with appropriate staff on the drive
Coordinate with bookkeeper to ensure paychecks are ready as needed; distribute paychecks per deadlines; coordinate with SM to get any hourly/overtime info
Order Saturday company dinners and provide order info to Audience Services
Create (with designer and outside apparel vendor), sell and distribute production-specific apparel for individual mainstage companies (available for order at start of rehearsals) and consult with marketing and audience services on potential further distribution to public in each case; distribute PMT logo swag
- Contribute to the company’s program marketing and institutional marketing (branding), including:
Schedule and coordinate cast promotional appearances and events
Schedule and coordinate production-related photo shoots including communicating with cast, photographer, SM/designers (as needed); assisting AD with art direction; securing location if needed
Create and execute all “live” social media events for artistic programming, working cooperatively with marketing team
Manage supply and sales of PMT logo and show-specific merchandise
- Provide support to the Artistic Director in casting and other artistic activities
Coordinate all logistics for auditions, including posting notices, setting up/monitoring online audition signups, scheduling monitors, hiring accompanist, oversee audition-room setups, etc.
Communicate with directors, music directors, etc. to gather/create sides, character descriptions and breakdowns for auditions
Communicate with all artists in the pursuit of hiring including invitations to audition, notification and scheduling of callbacks, notice of release, etc.
Serve as liaison between artistic, production, and administration for the hiring of actors/personnel
Maintain resume and headshot and personal information files for all artists and technicians
Porchlight Music Theatre is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.
Send cover letter and resume via email to firstname.lastname@example.org. No phone calls, please.
About Porchlight Music Theatre
As the home for music theatre in Chicago for 23 seasons, Porchlight Music Theatre is nationally recognized for its work celebrating and sustaining the art of music theatre. Known for inventive Chicago premieres, boldly re-imagined classics, and the support of new musical works, Porchlight showcases music theatre’s noted Chicago veterans and rising stars, and elevates the genre by providing intimate and powerful theatrical experiences of music theatre through the lens of the “Chicago Style.” The 2017-2018 season marks a milestone for Porchlight as the company moves from its long residency in the Lakeview neighborhood to become an Artist In-Residence at the historic Ruth Page Center for the Arts in Chicago’s Gold Coast.